Moving into a rental property looks a little different than moving into a home you own.
The most significant difference is in the restrictions and layout. Large apartment buildings often feature elevators, but in some cities, walk-ups are more prevalent. Moving into a small space can be challenging because fitting everything you own can be a challenge.
"One of the biggest mistakes renters make is underestimating the move itself," said Ashlyn Kreshel, director of operations at Unimovers, a moving company that specializes in moving into rental properties. "Between building rules, narrow spaces and deposit concerns, moving into a rental can actually be more complex than moving into a home. Taking the time to plan, protect the space and document everything can save renters hundreds — sometimes thousands — of dollars down the line."
Prepare before move-in
Review your lease to determine if the apartment has any policies that restrict when you can and cannot move in. On move-in day, you will need to stop by the leasing office to pick up your keys, fobs and parking passes.
"Renters typically need to be more mindful of lease rules, building policies, parking limitations, elevator reservations and protecting surfaces to preserve their security deposit," said Kreshel, who is based in Cedar Rapids, Iowa.
Before you move in, ask the leasing agent where you can park a moving truck. In some cities, parking can be an issue but see if you can reserve a spot for a few hours. If the building has an elevator, especially a service elevator, request that it be reserved for you.
Moving into a building with only stairs can be a physical and logistical challenge.
"Walk-up apartments require extra planning and pacing," Kreshel said. "Lighter loads, sturdy boxes and fewer oversized items make a big difference. Disassemble furniture when possible, wear shoes with good traction and plan for breaks, especially on hot days."
It might be hard to move large furniture or mattresses. The more hands to help, the better.
"It’s also smart to protect stair rails and walls with moving blankets, since narrow stairwells are where most damage happens," Kreshel said. "If you’re hiring help, make sure they’re experienced with walk-ups and know how to maneuver safely without scraping walls or floors."
Before move-in day, make sure you take care of setting up utilities, internet and changing your address.
Inspect the property
As you pick up your keys and fob, be sure to check the condition of the apartment. Walk through with your leasing agent and check off the condition of everything. Don’t rush this process, as it is how the leasing office will evaluate the property when you move out.
If the hinge to the cabinet under the sink is loose, note it. Look for marks on the wall and any existing damage. Check to ensure the appliances work and note any signs of pests.
"Take photos or video of the apartment’s condition before unloading anything — floors, walls, doors, appliances and existing damage," Kreshel said.
When moving in, you will want to protect the unit from damage because it will be on the renter to pay for repairs or not get the full security deposit back.
Tips for moving in
When it comes to packing and moving, it’s not too different than people who buy homes. To make moving as easy as possible, start packing early, label everything clearly and use quality packing supplies.
"Keep hardware from disassembled furniture in labeled bags so nothing gets lost or causes damage later," Kreshel said.
On moving day, try to work as quickly as possible to unload the truck and get everything in the unit. This should allow you to return the truck quickly and save money. When unloading, you will want to have a space out of the way of where the furniture needs to go to stack boxes. You can stack boxes on the kitchen counters, in closets or even in the bathroom.
Once all the furniture is in place and you have a general layout, start unpacking the essentials. This typically means your bedding, bathroom and kitchen. Have some paper towels, toilet paper and cleaning supplies on hand. Set up the furniture you need to unpack, such as a dresser or bookshelf.
What to do after you move in
"A smooth move isn’t just about getting your stuff inside; it’s about setting yourself up for an easy, stress-free exit when the lease ends," Kreshel said.
If you want to get your full security deposit back, you will want to leave as few traces as possible. This starts as you move in and decorate. When you buy a place, it is yours to renovate and paint as you’d like, but in a rental, you need to be careful about only having temporary decor options.
Command-brand damage-free hanging strips, "removable hooks, tension rods and adhesive shelving are all renter-safe options," Kreshel said. "For heavier items, ask your landlord what’s allowed; some leases permit small nail holes if they’re patched at move-out. Leaning mirrors, framed art on shelves and removable wallpaper are also great ways to personalize a space without risking damage."
As you settle in, if you come across a problem you missed while inspecting the property, document it and notify the landlord or leasing office right away. Sometimes you might not notice an issue like pests until nighttime, so they are often missed when inspecting. Review your lease to see what pest prevention coverage options are available.